Merton Music Foundation (MMF) is committed to ensuring that your privacy is protected. This policy explains how we use the information we collect about you.
What personal information do we collect?
If you complete a registration form to join MMF's charitable activities we need to know your name, child's name, address, e-mail address and telephone numbers. If you place an order for goods or pay for services online we also require details of your credit / debit card number and expiry date. This information allows us to fulfil your order and notify you of the status of your order. We use an online payment service provider (SagePay) who receive transaction details directly over a 128-bit encrypted secure channel, exchanging digitally signed messages to register the transaction and notify you directly of the authorisation results.
What do we do with the information we collect?
We use the information mentioned above to allow us to process your orders and fulfill your goods. We may need to pass some of this information on to certain other companies on whom we rely to fulfill your orders, such as the ABRSM for practical examinations. Our partners are not permitted to use your personal information for any other purpose or to pass it on to any other third parties. We may also use your personal information to notify you by email of upcoming events, products, surveys, developments in our services or information about our website. If, at any time, you would rather not receive any such information, please use the 'unsubscribe' links provided in our newsletters to update your account settings.
Your personal information will be held and used in accordance with the requirements of the Data Protection Act 1998. Child level data may be shared with Merton Council and schools. Summary level data will be shared with Arts Council England and the Department for Education. Data will NOT be shared with any other third parties. Information about you/your child will only be used for the purposes of the service being provided. We have a duty to protect the public funds we administer and may use the information you provide for the prevention and detection of fraud. We may also share this information with other bodies who are responsible for auditing public funds received from government and local authority organisations.
How does MMF protect your information?
As required by the UK Data Protection Act of 1998, we follow strict security procedures in the storage and disclosure of information which you have given us, to prevent unauthorised access. We use an online payment service provider who receives transaction details directly over a 128-bit encrypted secure channel. No card details are taken or stored on this site. Sensitive information is stored by SagePay on a heavily encrypted database that is protected by multiple government approved firewalls. Names, delivery addresses, e-mail addresses and telephone numbers are stored by Merton Music Foundation on a secure server with our ISP.
Updated August 2013